Host Guide
Get from zero to your first game night in about ten minutes.
1 Set up your league
A league is your private group — your poker crew, board game club, or any circle. It scopes events, contacts, and stats so different groups don't see each other's stuff.
From the home page, open Leagues in the nav and create one. Give it a name and you're done.
2 Add your roster
Open Contacts and add the people you'll invite. You can add them by name plus email or phone — they don't need to sign up first.
- Bulk-add by pasting a CSV of names and emails
- When a contact later creates an account on the site, they auto-link to the entry you already made — no double work
3 Schedule the event
Open the Calendar, click the date you want, and fill out the form: title, time, description.
Two visibility options worth knowing:
- League event — everyone in your league can see it
- Invite list only — only people you explicitly invite can see it, even other league members can't
4 Invite people
On the event you just created, use the invite picker to add guests from your contacts (or type new emails/phones inline). Each invitee gets a one-click RSVP link delivered however they prefer — email, SMS, or WhatsApp.
5 Track RSVPs
Open the event and check the Guests tab. You'll see who said yes, no, maybe, or hasn't responded yet.
Reminder messages go out automatically before the event — you don't need to nudge anyone manually.
6 Run game night
On event day, two tools matter:
- Check-in — mark guests as arrived, register walk-ins, and assign tables/seats. Open it from the event page or go straight to /checkin.php.
- Tournament Timer — if you're running poker, the timer handles blind levels, chip counts, and payout calculations. Cast it to a TV at the venue.
That's it. After the event, results lock in and stats update automatically.
Ready to host your first game night?